Free Civil Engineering Proposal Checklist

Download a proposal checklist designed for civil engineering firms

Embarking on a new civil engineering project can be both thrilling and daunting. As seasoned civil engineers ourselves, we understand the importance of starting off on the right foot. That is why we are excited to introduce our latest offering: a civil engineering proposal checklist, absolutely free. Whether you’re a seasoned professional or just starting out, our checklist is designed to streamline the proposal process, ensuring nothing is missed, and your proposal is professional and polished, ultimately leading to proposal success. Join us as we delve into the key things to identify when reviewing a Request for Proposal (RFP) or Request for Qualifications (RFQ), the key components of an effective proposal, and all those editing and formatting details to look for. Let us help you create your best proposal yet.

This proposal checklist includes:

  • Critical Information to look for in the RFP/RFQ

  • What to include in the Proposal or RFP/RFQ Response document

  • Editing & formatting review

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Why Use Equator’s RFP Checklist?

We get it, there are a number of different proposal checklists available online. So what makes Equator’s RFP checklist so unique?

First off, this is the only Request for Proposal (RFP) or Request for Qualification (RFQ) checklist designed specifically for civil engineers by civil engineers. We know the ins and outs of proposal and what to look for when scanning through the RFP/RFQ document. We have created a checklist so nothing gets forgotten.

Second, checklists are a great centralized source to keep everything required to write the proposal. All the critical information, such as dates, locations, response document type and requirements, and evaluation criteria are located in one document. It is a great project management tool to keep everything for your proposal organized.

And third, this checklist can be used over and over again to improve consistency across all your proposals.

Frequently Asked Questions

A civil engineering proposal is a formal document created by a civil engineering firm or professional engineer in response to a request for proposal (RFP). The proposal aims to inform potential clients about the engineering services that they can offer and convince them to choose the proposing firm for the project. It outlines a proposed project, its objectives, scope, methodology, timeline, and estimated costs.

Depending on where you are, the actual name of the document submitted to the client for review varies. Some refer to it as a proposal, others refer to it as the RFP or Request for Qualifications (RFQ) response document.

An Request for Proposal (RFP) or Request for Qualification (RFQ) Checklist is a project management tool that breaks the proposal writing process down into smaller steps. It helps you keep track of the steps, information, and documents that are required to create a proposal or response to RFP/RFQ. By using a checklist, you are able to produce consistent and organized proposals every single time.

Request for Proposal (RFP) or Request for Qualification (RFQ) Checklists help you assess the status of each task required in the proposal process until you have produced a completed proposal or response to RFP/RFQ. It allows you to produce consistent proposals every time, centralizing all the information in one spot, organizes the process, and allows you to see the status of each task until the document is complete.

Before filling out the an RFP checklist, read through the Request for Proposal (RFP) or Request for Qualification (RFQ), and ask yourself these four critical questions. When reading through a Request for Proposal or Qualifications, it is important to really think about these four questions below.

  • Is this a real opportunity?
  • Is this something that you and your team want to go after?
  • Do you have the team and resources to complete the work adequately?
  • Do you have a chance of winning this proposal?

The answers to these questions, as well as completing a go/no-go form or go/no-go decision making tool will help you decide whether you are going to move forward with responding to the RFP/RFQ. If the answer to all of these questions is yes, and the go/no-go form resulted in a “go”, then you can start going through the checklist and gathering all the information needed to create a great response to the RFP/RFQ.

For a deeper dive into these questions, check out our recent post Critical Questions to Ask When Reviewing an RFP.

Ready to Start Writing?

Check out our previous post titled How to Write a Civil Engineering Proposal for what to include in your RFP Response, as well as some tips on how to create a winning proposal. For an extensive list of tips, check out our previous post titled Top 12 Winning Engineering Proposal Tips.

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